Privacy Policy
KWASU is committed to protecting the privacy of its graduating students. Understand how your academic and personal data is processed, shared, and secured within our digital ecosystem.
1. Student Data Privacy
The Digital Clearance System collects essential academic data, including but not limited to your JAMB registration number, institutional email, CGPA, departmental clearances, and library status. This information is used solely for verifying your eligibility for graduation.
- Academic Records: Data is fetched directly from the Central Registry.
- Financial Status: Clearance from the Bursary requires access to payment history.
- Third-party Sharing: No personal data is shared with external vendors without explicit consent.
Digital Signature Legalities
In accordance with the National Information Technology Development Agency (NITDA) guidelines, every digital approval stamp from a Departmental Head or Bursar within this system carries the same legal weight as a physical ink signature. Unauthorized use of administrative credentials for clearance approval is a punishable offense.
2. Clearance Eligibility Rules
Academic Standing
Students must have a "Passed" status in all core departmental and university courses to initiate the clearance workflow.
Financial Obligations
All outstanding tuition fees, library fines, and laboratory breakage fees must be settled via the official portal before final approval.
3. Data Retention & Protection
We employ industry-standard AES-256 encryption for all data at rest. Access to the Clearance System logs is restricted to authorized Information Technology Services (ITS) personnel and the University Registrar. Records are archived for 7 years post-graduation in compliance with institutional audit requirements.
5. Third-Party Services
The Platform is hosted using third-party infrastructure providers, including cloud services. These providers may process limited technical data solely for hosting, deployment, performance monitoring, and system reliability purposes.
KWASU ensures that such service providers implement appropriate technical and organizational security measures in line with data protection standards.
6. Your Data Rights
In accordance with applicable data protection laws, you have the right to:
- Request access to your personal data
- Request correction of inaccurate or incomplete information
- Request deletion of personal data where legally permissible
- Object to or restrict certain processing activities
- Request data portability where applicable
7. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in legal requirements, institutional policies, or Platform functionality. Updates will be published on this page with a revised effective date.
Last updated: January 2026
8. Contact Information
For questions, concerns, or data protection requests relating to this Privacy Policy, please contact the KWASU ICT Directorate.